Are Reemployed Annuitants (RAs) required to travel? A requirement of the program is that RAs must be available to travel when needed. Since the primary purpose of the Reemployed Annuitant program is to provide support in the event of disasters (natural or manmade) such as hurricanes, floods and earthquakes, RAs are often required to travel to the disaster sites or supporting offices. If your home is at a location remote from a disaster or support site, you will be required to travel if you want to work. If your home is located within commuting distance you will be able commute if you are selected to work. Similarly, for non-disaster deployment, some RAs work near their residences and are able to commute, while others must travel on a TDY basis to remote worksites.
How much advance notice is given when travel is required? The amount of advance notice depends on the circumstances. In the event of a disaster, quick response is often critical, so those employees who are immediately available are most likely to be selected for deployment. In some cases employees travel within 2-3 days of being notified. Those identified as first responders may travel with even less notice. In other situations, where a quick response isn’t critical, longer notices are given.
Are RAs reimbursed for Travel expenses? If an RA is working at a location remote from their home, they will be compensated for travel expenses in accordance with the Joint Travel Regulations and the Reemployed Annuitant Office Standard Operating Procedures. This typically consists of travel expenses (the cost of airline tickets for reservations made through the authorized travel agency, vehicle mileage, etc.), per diem and housing (based on the location of the job), rental car expenses (if a rental car is authorized) and some miscellaneous expenses such as taxi, parking and laundry expenses.
Are RAs issued a government credit card to be used for official Corps travel related expenses: Yes. All RAs are offered the opportunity and encouraged to apply for a government travel card. The travel card can to be used for business travel related expenses such as airfare, hotel expenses, rental car expenses (if a rental car is authorized), meals, and some other travel related expenses. RAs however, are not required to have a government travel card.
Who prepares travel orders and how are they issued? All Reemployed Annuitant travel orders are prepared by the RA Office support staff and issued via email. Travel instructions and related travel forms will accompany the travel orders. RAs must have travel orders in hand before traveling.
Who makes travel and hotel reservations? Travel reservations (airline tickets and car rental) are made through the Carlson Wagonlit Travel Agency (1-800-953-7286) or email them at firstname.lastname@example.org . No other travel agency is authorized to make travel arrangements nor can a traveler make arrangements for him or herself. Hotel arrangements can be made by the traveler or through Carlson Wagonlit. The hotel rate is limited to the maximum housing rate for the travel location, unless prior approval for a higher rate is obtained (must be in travel orders). In some circumstances, such as after a severe disaster, housing may be in short supply so arrangements are often made by an on-site Recovery Field Office (RFO) representative.
Is there a limit to the length that Travel Orders can be issued for? Yes. TDY Orders are limited to 179 consecutive days at one location. After 179 consecutive days have been completed RAs must wait 7 months before they can go TDY to the same location again.
How are Reemployed Annuitants reimbursed for travel expenses? They are required to prepare a SF 1351-2 (Travel Voucher or Subvoucher form) and reimbursement is through direct deposit.
.How do Reemployed Annuitants get the Travel Voucher and Subvoucher form? RAs receive manual and electronic travel voucher forms as part of the travel package received with travel orders.
What travel expenses are allowable? Only official travel related expenses will be reimbursed using a travel voucher. Typical expenses include, but are not limited to: plane, bus, and train fare; personal vehicle mileage (if authorized); rental car costs (if authorized – must be compact size unless authorized in orders); taxi, bus, and subway fees; hotel costs; parking, laundry (must be TDY a minimum of 4 consecutive days); etc. Other fees, such as for additional baggage may also be authorized but must be on your travel orders. Contact a member of the RA Office Support Staff if there is any doubt concerning whether an expense is authorized (tel. 352-685-6018 or email email@example.com).
How often should travel vouchers be filed? A travel voucher should be prepared and filed every 14 days during deployment (unless on repeated travel orders) and/or within 5 days after completing a TDY assignment and returning to home of record. All travel vouchers (including the final travel voucher) and supporting documents (airline itinerary, lodging receipts and receipts for reimbursable items for more than $75) are to be faxed or emailed to the RA Office (Fax: 202-315-3516; email: firstname.lastname@example.org) for processing. Please note that all receipts for travel related expenses are required when FEMA is involved. Do not send the original documents (retain in your records). Although not required, except for FEMA related travel, it is recommended that you include all receipts regardless of the dollar value.
All Reemployed Annuitant travel vouchers are subject to audit once a disbursement is processed. Travel voucher audits are typically performed several months after the settlement is paid. Reemployed Annuitants are subject to billing for any amount paid that is not in accordance with the Joint Travel Regulations or is outside the approved limitations established by the travel orders.