HEADQUARTERS

Chief: 202-761-8566
Engineering and Technical Criteria: 202-761-8567
Hygiene and Occupational Health: 202-761-8691
Construction, Operations and Training: 202-761-8567
Policy and Programs: 202-761-1989
Loss Control: 202-761-8600
Explosives Safety: 202-761-8668
Deployment Health: 202-761-0348

This tri-fold brochure is new and intended to help you with your Safety and Health Program. 

Civil Deployment for Active USACE Employees:
All USACE employees who are have received a tasker for Civil Deployment or are on a PRT are required to have an approved medical screening packet before deploying.  If the employee has received a medical clearance within the last two years, they do not need to complete a new form.  If the employee does not have a medical clearance or if their medical clearance is more than two years old, the employee should complete a new medical screening packet in ENGLink. 

The employee will be required to update their personal data sheet in ENGLink and then open the medical screening packet in ENGLink.  The employee will have to make a choice between office or field work and complete the respective medical screening packet.  After completing the information, the employee will be prompted to print a copy and hit submit.  Once the form is submitted it is encrypted and can not be accessed by anyone but the medical service provider.

The medical service provider will review the medical screening packet.  The medical service provider may contact the employee for follow-up questions.  When the medical service provider has provided a medical clearance code, they will enter it into ENGLink.  ENGLink will generate an email to the employee stating that a code has been issued and telling them to enter their personal data sheet to print the medical approval code. 

When an employee has been medically approved, they will need to confirm their immunizations for Tetanus/Diphtheria and Hepatitis A are current or obtain a current Tetanus/Diphtheria and Hepatitis A immunization.

Civil Deployment for Rehired Annuitants:
Rehired Annuitant will be contacted by the program manager for further instructions.

Military Deployment for Active USACE Employees (to include Rehired Annuitants):
See the TransAtlantic Center webpage (http://www.tac.usace.army.mil//deploymentcenter/CIVILIAN.ASP) for the most current information.  This information does change based on lessons learned from theater, so check it before each deployment. 

Immunizations required for military deployment will depend on where you are deploying to.  As a general rule, the immunizations required by the country can be found on the Center for Disease Control (CDC) website on their “Travel” webpage (http://wwwn.cdc.gov/travel/default.aspx).  The Department of Defense or U.S. Army will include other immunizations which are not part of the immunizations recommended by CDC. You should check the USACE Deployment Webpage for the final list of immunizations.

Your mission is to work safely and we want to help you do that.  We have prepared standardized checklists, templates and forms for you to use.  They are not all-inclusive but are intended to contain basic programmatic requirements that you need to look for.  They can be used to develop, assess or inspect your equipment, programs or other Safety Office related areas. 

We will continue to add these so check back frequently.

Checklists:

Section 01 & Appendix A

• Deficiency Tracking Log, 01-03 
• Abbreviated Accident Prevention Plan, A-01   
• Accident Prevention Plan, A-02 

Section 05 
Respiratory Use, 05-01

Section 10

• Gas Welding, 10-01
• Electric Welding, 10-02

Gas Welding, 10-01

Section 11
Battery Charging Areas/Activity, 11-01

Section 15

• Rigging,15-01     
• Chains and Slings, 15-02

Section 18

• All Terrain Vehicles, 18-01     
• Earth Moving Equipment, 18-02    
• Utility Vehicles, 18-03    
• Drilling Equipment,18-04

Section 24 
Ladders, 24-01

Section 26
Underground Construction (Tunnels), Shafts and Caissons, 26-01

Forms:

Record of First-Aid Treatment, 03-01 

 

The following process shall be used when requesting a waiver or a variance from a requirement contained in the EM 385-1-1, Safety and Health Requirements Manual.  Other DOD Components must submit their requests through their chain of command. (SEE Appendix N, EM 385-1-1)

1. Requester shall work the action with the local USACE Command Safety and Occupational Health Office.  Waiver/variance request package shall include:

a.  Specification of exact requirement from which relief is being sought, providing exact citation and quoting it.  A separate request must be made for each requirement;

b.  Statement as to whether a waiver (total elimination of the requirement) or a variance (retaining the basic requirement, but doing it differently) is being sought; 

c.  Details as to why it is not possible or practical to comply with the requirement;

d.  All the information (maps, drawings, references, calculations, change analysis or impact, etc.) necessary to make an informed decision.  The burden of proof rests with the requester.  Failure to provide the necessary information may be justification for denial of the request;

e.  Identification of specific time period/operation for which request is being made.  A waiver/variance will be granted for specific time period and operation and may not be used as defense for failure to comply with requirement at another time or on another project;

f.  Explanation of proposed method to be used in lieu of the requirement and how it provides protection equal to or greater than the requirement being challenged;

g.  A detailed AHA addressing the alternate procedure.  Risk assessment should be a part of the AHA process;

h.  Provision of any other requirements or standards addressing the requirement in question.  It is incumbent upon the requester to research and determine if other requirement or standard exists addressing the requirement from which relief is being sought.  If there is, requester must identify it and provide copy.  Requests for waivers/variances will not be processed until this requirement has been met; and

i.  A cover letter. 

2.  Local SOHO shall cover package with their official signed memorandum requesting consideration and including their concurrence or non-concurrence with the request.  Package is then sent via mail in hard copy or via e-mail with attached PDF file to HQ USACE-SO with a copy furnished to Division SOH Manager. 

3.  HQ USACE-SO will then evaluate request.  USACE-SO shall have at least 10 working days from date of receipt to consider the request and to render a written decision.   

4.  A waiver or variance will not be carried over to other operations unless the evaluator extends the scope to include other times and operations.  If warranted, HQ USACE-SO may issue a global variance based on an individual request.

The following process will be used for requesting an official interpretation of a requirement contained in the EM 385-1-1, USACE Safety and Health Requirements manual. Other DOD Components must submit their requests for interpretations through their chain of command.

Unofficial requests for interpretations/clarifications of requirements from local  SOHOs may be made via email or telephone.  However, answers provided via this mode will be considered general guidance, not official interpretations.

USACE Safety Office will NOT accept requests for official interpretations from parties outside the USACE structure.

1.  Official requests for interpretation and all responses shall be in writing.

2.  Requester must specifically identify the requirement for which an interpretation is being sought and must provide the exact citation and quote the requirement in question.  A separate request must be made for each requirement.

3.  Requester must state the source of confusion regarding the requirement.

4.  Requester must provide all information necessary to understand context in which requirement is being applied.

5.  Requester must provide his interpretation of the requirement and rationale.

6.  Every effort shall be made to clarify the requirement at the lowest possible level. 

a.  Requester shall work the request for interpretation with the local USACE Command Safety and Occupational Health Office.  A Contractor must request interpretation of a requirement from the field office under which they work who will then coordinate with the local Command SOHO to provide a response.  The local SOHO must then render a written interpretation of the requirement within 5 working days of receipt. 

b.  If either the field office or the requester is not satisfied with this response, either may appeal their position in writing to the Division SOHO.  The entire package containing the requester’s, and the local SOHO’s interpretation, rationale, and supporting information shall be sent to the Division SOHO who shall render a written response to the local SOHO within 5 working days of receipt. 

c.  If requester, the field office, or local SOHO is not satisfied with the Division SOHOs response, they may appeal it to the USACE-SO for final resolution.  All of the information sent to the Division, the interpretation, rationale, and supporting information shall be provided.  Within 5 working days of receipt, USACE-SO will provide a written interpretation to the Division SOHO for dissemination and it shall be final.

7.  Interpretations apply ONLY to the specific time and the context in which the requirement is being applied.  They may not be used as precedents to determine future applications of the requirement. USACE-SO will make the proper notifications if an interpretation may be applied globally.

EM 385-1-1:  Online course for the 385-1-1 (2003 version), developed by NAVFAC.    

The following USACE Safety training is available for USACE, Government, and contractor personnel through the USACE Learning Center PROSPECT program. You can find course schedules and descriptions in the "Purple Book."              

Title                                                                                          Course Number

USACE 30-Hour Construction Safety                                                  215

USACE 30-Hour Operational and Maintenance Safety                         63

Floating Plant Safety                                                                            81

Safety Management for Supervisors and Leaders                              236

Crane Safety                                                                                        32

Dive Safety Administration/ Refresher                                              175/397

Working Diver/ Refresher                                                                  35/259

Boat Operator License Examiner                                                         172

OSHA Outreach Training Programs/Opportunities (10/30-hour training/trainer classes) 

OSHA Compliance Assistance Quick Start for Construction (Excellent for Small Business)

OSHA Compliance Assistance Quick Start for General Industry (Excellent for Small Business)

Combat Readiness University Training - Vehicle Accident Avoidance Course, Commander's Safety Course, Additional Duty Safety Officer Course, Composite Risk Management Basic Course and more 

Preventing Fatal Falls in Construction

Construction Solutions - Designed for owners, contractors, and workers, Construction Solutions is a database of information on health hazards, and practical control measures to reduce or eliminate those hazards. www.cpwrconstructionsolutions.org – Construction Solutions (see www.cpwr.com/constructionsolutionspres.html for short video intro).  The information on this site can help with development of Activity Hazard Analyses and Position Hazard Analyses!

CPWR's Electronic Library of Construction Occupational Safety and Health (eLCOSH):  www.elcosh.org  : they continually add great resources like all kinds of free training tools (toolbox/tailgate, etc).

Safety training Material Repository (provided by United States Mine Rescue Association) - - lots of videos by subject, and other materials.  Much is free.  www.usmra.com/repository/

NIOSH Training

Toolbox Meetings (Free): 

• Toolbox Meeting Guides - 22 Topics
• Toolbox Meetings - Many topics, Occupational and Non-occupational topics (Bilingual - Spanish and English)
• Safety Toolbox Talks - Free Safety Resource Exchange for Safety Professionals
• Safety Topics and Handouts - many bilingual (spanish)
• Electrical Toolbox Safety
• Tailgate Topics
• Site Safety Talks, attendance sheet, checklists, more

OSHA FREE Online Training Modules:

• HAZCOM Training
• Forklift Training
• Personal Protective Equipment (PPE)

Oklahoma State University EHS Online Safety Training offers training on 19 EHS topics, including:

• Asbestos awareness
• Back safety
• Bloodborne pathogens
• Compressed gas cylinders
• Electrical safety
• Fire extinguishers
• Hazard communication
• Hazardous materials transportation
• Lightning safety
• Lockout/tagout
• Material safety data sheets
• Mower safety
• Office ergonomics
• Personal protective equipment in the laboratory
• Safety is everybody's business
• Scaffolds
• Sun safety
• Suspicious package training
• Walking on ice & snow